Saturday, 17 September 2016

Control and Report in Project Management

The monitoring and reporting process step must be done during the implementation phase. As you walk out and deliver your project, you must control that the project will not deviate from the plan, and you have to communicate with your stakeholders.
Project Monitoring takes place continuously during the implementation phase. It is iterative and should be done regularly and often. The longer you wait to check the status of your project, the more time the project should get off-track, and the longer it takes to get the project back on track (or never!).Think of yourself as a lighthouse, with a 360 degree view. You should be aware of all areas of the project, reducing the risk of divergence can be seen before it happens. This gives you time to do something to avoid.
Outputs of this phase are:
Confirmation of completion - a work package is completed and accepted by the customer and / or sponsor, or the project is completed.
Rework - if the work is not completed package as we expect, then it may be necessary to re-do the work. This adds time to the project and delays.
Project Control is one of the most visible works of making a project manager during the implementation phase. In fact, when you wear your hat Project Manager (as opposed to your "expert" or "doer" hats) then you have to spend 80% of your time checking out the project.
Coordinate surveillance, talk, listen, evaluate and confirm:

You must show a balance between leadership and management, because you are controlling the work of your team members are doing.

It is a combination of technical and social skills because you have to know your team members are doing (not necessarily an expert), and also to run them happy and motivated to keep on your team. The more you are able to generate identify problems before they happen, the more time you have to avoid the problems and the project on track. If you can stay proactive, you'll spend less time fighting and more time managing the project.

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