The monitoring and reporting process
step must be done during the implementation phase. As you walk out and deliver
your project, you must control that the project will not deviate from the plan,
and you have to communicate with your stakeholders.
Project Monitoring takes place
continuously during the implementation phase. It is iterative and should be
done regularly and often. The longer you wait to check the status of your project,
the more time the project should get off-track, and the longer it takes to get
the project back on track (or never!).Think of yourself as a lighthouse, with a
360 degree view. You should be aware of all areas of the project, reducing the
risk of divergence can be seen before it happens. This gives you time to do
something to avoid.
Outputs of this phase are:
Confirmation of completion
- a work package is completed and accepted by the customer and / or sponsor, or
the project is completed.
Rework -
if the work is not completed package as we expect, then it may be necessary to
re-do the work. This adds time to the project and delays.
Project Control is one of the most
visible works of making a project manager during the implementation phase. In
fact, when you wear your hat Project Manager (as opposed to your
"expert" or "doer" hats) then you have to spend 80% of your
time checking out the project.
Coordinate surveillance, talk, listen,
evaluate and confirm:
You must show a balance between
leadership and management, because you are controlling the work of your team
members are doing.
It is a combination of technical and
social skills because you have to know your team members are doing (not
necessarily an expert), and also to run them happy and motivated to keep on
your team. The more you are able to generate identify problems before they
happen, the more time you have to avoid the problems and the project on track.
If you can stay proactive, you'll spend less time fighting and more time
managing the project.
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