1. Create a safe environment
When you take a virtual team, you have
little or no power or control over the team.
You have to trust your teammates do the
job perfectly. A best practice approach is to create reliable relationships.
Therefore, each step in the project is to deepen trust: You as the leader of
your virtual team project virtual or virtual business all virtual team members.
Trust your team members, especially in the beginning. If you show confidence,
then your team members are likely to build trust as well.
2. Determine significant team specific
symbols
Because virtual team is not in a
workplace, you need to meaningful symbols to your team members feel connected
to the base, even focusing distance: If possible, has a face-to-face meetings
kickoff or at least a video conference. Ensure that all team members know their
personal benefit from being part of this team. Be creative in search of
recognition and reward to show appreciation for the performance of individuals
and teams.
3. Facilitate opportunities for team
members to get to know each other
Because virtual team members limited
personal contact, you should be sure that the team members can learn more about
each other: Provide space for team members to learn more about each one with a
complete profile of all team members with respect to work-life issues,
including their birthday and hobbies. Do you have a monthly newsletter project
with a wide range of contributions? If possible, arrange for at least one
annual meeting of the project team.
Have a personal brief, informal meeting
with the team on a regular basis to discuss problems and receive feedback on
each other. Encourage your team members to organize themselves into smaller
groups of 2-3 people who work in some areas of the project. RAM is a great tool
for this strategy formalize. Encourage your team members to bring ideas
forward. Appreciate any ideas of your team members. Make sure your response is
seen as fair by the idea.
4. Create a clear vision
In virtual teams, there are often
disturbances and loss of motivation after the face-to-face meeting. Therefore,
you must:
- Create a clear and coherent
intellectual bond, so that all team members what the purpose of the team is
- Create a strong emotional relationship
on a personal level, which works over long distances - have a clear vision that
supports all members of the current management team
5. Treat everyone equally, regardless of
the distance
It is important that all team members
feel treated fairly, regardless of whether they are near or far. If one of the
team members are getting special treatment is observed, it can damage the trust
level fast:
- Avoid the temptation to have more
contacts with team members physically closer to you
- Treat all the needs of all team
members alike
- Give everyone a chance to view and
contribute to team performance
- Respond immediately if you spot poor
performance. You have to overcome unacceptable performance and behavior across
long distances correctly.
- Act predictable and fair; Make sure
that all members are fully responsible for their actions and performance
6. Use multi-channel communications.
Poor communications and the uneven
distribution of information can destroy trust within a virtual team quickly.
Problem is sometimes stored for several months until they are visible.
Nowadays, these slow growth and reduce
the productivity of virtual teams and projects. If so, make sure that you communicate
clearly by including:
- Visual cues - pictures, graphs,
charts, tables
- Tangible evidence - things to touch,
to feel, to experience
- Voice guidance - information,
analysis, comparison, for example, processes
It is your responsibility to ensure that
communication flows effectively within the project team. A great tool to help
you here is communication.
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